Guide for Chairs and Speakers
Guide for Chairs
| (1) | Oral presentation chairs, please be at your seats in front of the hall 10 mins before the start of your assigned session. Poster session chairs, please arrive at the poster reception (Osaka International Convention Center, 3F, In front of Event Hall) 10 mins prior to your session. |
| (2) | Please make sure your session stays within the allotted time. |
Guide for Speakers
1. Oral Presentations
| (1) | All oral presentations should be digital (PC) presentations. Please note that slides and video tapes may not be used. |
| (2) | There is no limit to the number of presentation slides, but please make sure your presentation finishes on time. |
| (3) | If you created your presentation using Windows, please save it using a USB drive or bring your own computer. |
| (4) | If you are using a Mac, please bring your own computer. |
| (5) | Please submit your presentation and test it at the PC Center at least 30 min. before the start of your session. If using your own computer, please note that after testing your presentation, your computer will be stored at the computer operation desk located on the left side of the lecture hall |
| (6) | PC Operation Desk Hours and Location
| Date and time: | May 25 (Fri)
May 26 (Sat)
May 27 (Sun) | 8:00-17:00
8:00-17:00
8:00-14:00 |
| Location: | Osaka International Convention Center, 5F, Lobby |
|
| (7) | Please see below on how to create your presentation data.
* For those bringing their presentation data (Windows only)
| 1) | The OS of the PC at the venue is Windows 10 |
| 2) | Please create your presentation with Microsoft PowerPoint 2007/2010/2013 and using the standard OS fonts: Times New Roman, Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier, Courier New, Georgia |
| 3) | Animation and video can be used, however, please use a file that can be played back on Windows 10 (OS), Windows Media Player 12 with default codecs. We recommend using the file format WMV. |
| 4) | Audio playback is available. |
| 5) | Please limit file size to 700 MB, including video. |
| 6) | The screen resolution is XGA (1024×768); aspect ratio 4:3. |
| 7) | Please check your device for viruses using updated security software as there have been cases of virus infection through media. |
| 8) | Your data will be stored for your presentation and will be deleted by the secretariat after the conference. |
* For those bringing their own PC
| 1) | There are no limitations to OS, Applications, hardware, however Mini D-sub 15 pin cable will be used to connect the computer to the projector. Please note that certain computers (Macintosh, Surface) may require a proprietary connector (MiniDisplayPort). If that is the case, please bring your own connector.
| [D-sub15 pin] | [separate connectors] |
 |  |
|
| 2) | Audio and video features are allowed but be sure to verify that the file operates properly at the PC center. |
| 3) | The screen resolution is XGA (1,024×768); aspect ratio 4:3. |
| 4) | Please make sure your screensaver and virus software are turned off and that your computer is not in power saving mode. Please also unlock the password. |
| 5) | Please bring in your charger, as battery issues can be the source of technical troubles. |
| 6) | It is recommended to have backup data with you. |
| 7) | After the presentation, we will return your computer near the PC operations desk. Please come to the PC operation desk as soon as possible after your presentation as there is limited venue space. |
|
| (8) | Presentation Time
General presentations (oral): 7 min. presentation, 3 min. discussion
Other presentations, symposia, etc.: presentation time differs depending on session. Please refer to the notice sent by the conference secretariat. |
2. Poster presentations
| (1) | Poster presentations are to be held in the Poster Hall (Osaka International Convention Center, 3F, Event Hall) Please come to the Poster Reception in front of the Poster Hall |
| (2) | Check your poster's abstract number and mount it accordingly.
| 1) | Please mount your poster on the board as shown in the figure to the right. |
| 2) | Aside from the presentation poster, please also prepare a separate 20x70cm (L x W) sheet and indicate the abstract title, author, and author affiliation. |
| 3) | The poster size is to be 160x90cm (L x W). |
| 4) | Use push pins to mount your poster securely. The secretariat will prepare the tools necessary to mount the posters. |
|
| (3) | Allotted time is 3 min. for the presentation and 2 min. for discussion. Please finish your presentation within this time. |
| (4) | A presenter ribbon is provided with the poster board. Attach the ribbon to your name tag and stand in front of your poster 10 min. before the start of your session. |
| (5) | Poster set-up, presentation, and take down times are as below
| Date | Set-up | Presentations | Take Down |
|---|
| May 25 (Fri) | 9:30-12:00 | 16:40-17:20 | - |
|---|
| May 26 (Sat) | - | 16:10-17:00 | - |
|---|
| May 27 (Sun) | - | 11:00-11:40 | 13:30-14:00 |
|---|
|
| (6) | Please make sure to take down your own poster. Any posters left will be discarded by the secretariat. |
3. Conflicts of Interest (COI)
All presentations, including sponsored seminars, must disclose the author's COI on the first presentation slide (or the slide following the title slide). For posters, make sure to have a COI disclosure at the bottom of the poster using the prescribed format. Please indicate the author name, category, and company name.
If you have no COI to disclose, please indicate, "I have no COI corporate relationships to disclose related to this presentation."
