Guideline for Speakers
- Presentation time 7 min, Q&A 3 min. Please make sure your presentation stays within the allotted time.
- Please confirm that the file name is as described under ① and submit your presentation data at the PC Center (Speakers Ready Room) located at PACIFICO Yokohama Conference Center 1F, at least 30 minutes prior to your group’s scheduled time.
- Please make sure your presentation file is the only media in your submitted device (USB or CD-R/CD-ROM), and make sure to have a backup with you for just in case matters.
Things to be Aware of Before Your Presentation and Data Preparation
| ① |
All presentations are to be done digitally with computers and LED projectors.
- The Secretariat will provide the projector and computer for the presentation.
- There are no limitations to the number of slides, and video presentations are also accepted as long as it is within the allotted time frame.
- There will be a yellow blinking light one minute prior to the end of the presentation, and a red light to signal the end of your presentation. Please make sure your presentation stays within the allotted time.
*Data on video tapes cannot be displayed.
*Please refrain from the use of presenter tools. |
| ② |
Please make your presentation on a Windows PowerPoint 2007, 2010, 2013, or 2016 and save the data on a USB flash drive or CD-R/CD-ROM. |
| ③ |
The screen resolution is XGA (1024×768); aspect ratio 4:3. |
| ④ |
Presentation data’s file name format must be as follows:
Abstract number (3 digits in half-width characters) Presenter name Ex. Abstract number 7, Dr. John Smith
|
| ⑤ |
Please only use the following fonts in your presentation:
Arial, Century, Century Gothic, or Times New Roman |
| ⑥ |
If you have any data (graphs or still images) in your presentation that uses links, please insert a “Picture” in place of the link as it can be the cause of some computer troubleshooting.
| * |
Please make sure to double check your presentation on an alternate PC beforehand. |
| * |
If you have a video file, please bring your personal PC with you as a backup. |
| * |
If you are using a Mac, please bring it with you. |
|
| OS |
Software |
Data accepted |
Bring in own PC |
| Windows |
Power Point 2007
（Windows） |
○
Video accepted |
○ |
Power Point 2010
（Windows） |
○
Video accepted |
○ |
Power Point 2013
（Windows） |
○
Video accepted |
○ |
Power Point 2016
（Windows） |
○
Video accepted |
○ |
| Others software |
× |
○ |
| Macintosh |
× |
○ |
*Audio usage is available for all presentations
| ⑦ |
Regards to PC Data Registration
- Please submit your presentation material at the PC Center (Speakers Ready Room) located at PACIFICO Yokohama Conference Center 1F, at least 30 minutes the presentation.
- After registration, please confirm that all data operates adequately with the PC operator.
- The operator will then take the data and copy it to the server. The copied data will be sent to the presentation hall and be on standby for your presentation. Please enter the hall and be seated at the chairs marked “Next Presenter” 15 minutes prior to your presentation. After the Annual Meeting, the Organizers will take responsibility to delete all received files.
- If bringing in your own laptop, please go to the PC Registration Center to verify that the file operates properly, then go to the PC Engineer’s seat located inside the presentation hall, at least 15 minutes before your presentation is scheduled. After your presentation, please take your PC back from the PC Engineer.
|
| ⑧ |
Some precautions when bringing your personal PC
- Please make sure to bring a backup file (USB flash drive or CD-R/CD-ROM) and make sure to bring an AC adaptor.
- If you bring your personal laptop PC, the venue will prepare a MiniD-sub15pin, as the PC cable connector. Please bring a laptop that is compatible with this cable. If you do not have a PC that is compatible with this connector, please bring in your own PC cable connector.
- Please make sure all screensavers, power saving settings, and password settings are turned off beforehand.
|
