Abstract Submission
Submission Dates and Deadline
October 15 to December 12 (noon), 2024 (Japan Standard Time, UTC+9)
Abstract and Travel Grant Submission Guidelines
These guidelines are limited to non-Japanese otorhinolaryngologists/researchers living outside of Japan who would like to submit abstracts.
Non-Japanese otorhinolaryngologists/researchers residing in Japan or who belong to a Japanese institution should submit their abstract on the Japanese site.
Current members of the Japanese Society of Otorhinolaryngology-Head and Neck Surgery should also submit their abstract on the Japanese site.
An individual may be the First (submitting) Author of only 1 abstract.
The Presenting Author must be the First (submitting) Author with his or her name appearing first on the abstract.
Style of Presentation
- Oral Presentation Only
Please note the final decision including presentation date & time will be made by the President and Program Committee.
Preparing Your Abstract Submission
| First and Co-authors |
20 authors or less |
|---|---|
| Affiliation/ Institutions |
10 affiliations/institutions or less |
| Abstract Title | 100 characters including spaces |
| Abstract Body | 1,200 characters (approx. 200 words) including spaces |
| Total Number of Characters *Including Authors, Affiliations, Abstract Title and Abstract Body |
2,000 characters including spaces |
Images (tables, graphs, figures, etc.) may not be included in the abstract.
Abstract Topics
Category 1: Specialized field
| 01 | Audiology |
|---|---|
| 02 | Equilibrium Research |
| 03 | Otology |
| 04 | Rhinology |
| 05 | Head and Neck Cancer |
| 06 | Pharynx and Broncho-esophagology |
| 07 | Logopedics and Phoniatrics |
| 08 | Stomato-pharyngology |
|---|---|
| 09 | Infectious Diseases |
| 10 | Facial Nerve Research |
| 11 | Swallowing and Dysphagia |
| 12 | Pediatric |
| 13 | Immunology Allergology and Infection |
| 14 | Other |
Category 2: Body part
| 01 | Central |
|---|---|
| 02 | Skull Base |
| 03 | Temporal Bone |
| 04 | External Ear |
| 05 | Middle Ear |
| 06 | Inner Ear |
| 07 | Auditory Tube, Eustachian Tube |
| 08 | Facial Nerve |
| 09 | Paranasal Sinus |
| 10 | Oral |
| 11 | Pharyngology |
|---|---|
| 12 | Laryngology |
| 13 | Salivary Gland |
| 14 | Thyroid Gland |
| 15 | Neck |
| 16 | Head and Neck |
| 17 | Trachea |
| 18 | Esophagus |
| 19 | Mediastinum |
| 20 | Other |
Category 3: Classification
| 01 | Case Report |
|---|---|
| 02 | Clinical Statistics |
| 03 | Treatment (Operation)/Results |
| 04 | Clinical Medicine (Other) |
| 05 | Imaging |
| 06 | Bacic Medical Science |
|---|---|
| 07 | Technology |
| 08 | Education |
| 09 | Management/Support |
| 10 | Other |
Conflict of Interest (COI)
All presenters at the 126th Annual Meeting of the Japanese Society of Otorhinolaryngology-Head and Neck Surgery must disclose and report on any conflict of interest, or, alternatively, to state that they have no conflict of interest. Once your presentation is accepted, the category of conflict of interest is listed below and company names must be noted for disclosure in the slide or poster used in the presentation.
1. Reporting Conflict of Interest at your presentation.
Report on any potential conflict of interest with companies and yourself, your spouse or first degree of kinship regardless of whether it's concerned with the content of your presentation. In particular, the following cases should be noted and avoided.
- In the case the author is a board of director, an advisor or an employee of a company or a commercial institution.
- In the case when the author has made profit from stocks and stockholding.
- In the case when the author receives patent royalty from a company or a commercial institution.
- In the case when the author receives lecture fees, research fees from a company or a commercial institution.
- In the case when the author receives honorarium for manuscript fee on brochures from a company or a commercial institution.
- In the case when the author receives research funding or grant from a company or commercial institution.
- In the case when the author receives donations from a company or commercial institution.
- In the case when the author receives researchers support from a company or commercial institution.
- In the case when the endowed chair is sponsored by a company or commercial institution.
- In the case when the author receives other remuneration besides research such as travel expenses, gifts etc...
2. Disclosures in the abstract and slide
Abstract: Conflict of Interest (COI) will not be posted in the abstract book.
Slide and Poster: The first authors are requested to describe COI on their slide or at the bottom of the poster presentations. If the author does not have any conflict of interest to disclose, there will be a statement to the effect, "I have no actual or potential conflict of interest in relation to this presentation." on the sample slides. Please refer to the following link for sample slides and details of COI disclosures.
Travel Grant Application
Travel grants will be available for First (submitting, presenting) Authors who have an accepted abstract for the 126th Annual Meeting of the Japanese Society of Otorhinolaryngology-Head and Neck Surgery. The program committee will review the applicants and select up to 50 excellent abstracts.
1. Outline of grant application
| Age Qualification | must be under 40-years-old as of April 1st, 2025 |
|---|---|
| Grant Amount | 1,000USD up to 50 awardees *The grant will be paid in Japanese Yen. |
| Participation Fee | Waived |
| Accommodation | fees for up to 4 nights/person at a hotel near the Congress Venue. |
2. Travel grant application procedure
Please follow the steps below:
Step 1: Submit your abstract first from “ABSTRACT SUBMISION” at the end of this page.
Step 2: In the submission form, choose “Yes, I apply for a Travel Grant”
Step 3: Enter your birthdate.
Step 4: Upload a scanned copy of your passport.
3. To receive the grant
The grant will be handed to you at the Congress Secretariat headquarters in the Congress venue. When receiving the grant, we will ask you to present your passport to confirm your birthdate. If the birthdate is different from the application, the grant will be withdrawn.
How to Apply
- Please submit your abstract from the “ABSTRACT SUBMISSION” button at the bottom of this page.
- You may change or revise your abstract up until the registration deadline.
- The content of the abstract and their description are equally evaluated by peer review, and revisions are not allowed after the registration deadline.
Notification of Receipt of Abstracts
Notification of registration confirmation will be sent to the registered e-mail address. If you do not receive a notification at the registered e-mail address within 1-2 days, please inform the Conference Secretariat.
Inquiries for Abstract Submission
Congress Secretariat : jibika126@mediproduce.com